Personal information collected
2.1 We may collect and process the following personal information or data about you: 2.1.1 Certain information required to register with our Websites or to access other services provided by us, including your name, address and date of birth; 2.1.2 Your e-mail address and password; 2.1.3 Other information that you provide by: filling in forms on our Websites and/or uploading documents; sending hard copy forms and documents to us; This includes any information provided in order to register for or use our Websites 2.1.4 A record of any correspondence between you and us; 2.1.5 2.1.6 Details of accounting or financial transactions including transactions carried out through our Websites or otherwise (such as any payment required for goods and or services). This may include information such as your credit card, debit card or bank account details; 2.1.7 Details of your visits to our Sites and the resources that you access; 2.1.8 Information we may require from you when you report a problem with any of our Websites;
Use of this information
3.1 The following is a broad description of the way on which we process personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, or request a description from the Data Protection Officer. We process personal information to fulfill our statutory obligations in the delivery of the Architects Act 1997, to maintain our own accounts and records, and to manage our employees and service providers. We will use this information to: 3.1.1 ensure that content of our Websites is presented in the most effective manner for you and for your computer; 3.1.2 carry out and administer any obligations arising from any agreements entered into between you and us; 3.1.3 allow you to participate in features of our Websites and other services; 3.1.4 notify you about changes to our Websites or the services we offer; 3.1.5 administer your orders with us; 3.1.6 collect payments from you; 3.1.7 assist in making general improvements to our Websites; 3.1.8 analyse how users are making use of our Websites; 3.1.9 seek feedback on our services; 3.1.10 recruit staff and service providers; 3.1.11 communicate with you.
Legal basis for processing data
4.1 The legal basis for processing shall be where: 4.1.1. you have given consent to the processing of your personal data for one or more specific purposes; 4.1.2 processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract; 4.1.3 processing is necessary for compliance with a legal obligation to which we are subject; 4.1.4 processing is necessary in order to protect your vital interests or those of another natural person; 4.1.5 processing is necessary for the performance of a task carried out in the public interest or in the exercise of our authority to deliver tour services 4.1.6 processing is necessary in our legitimate interests, except where those interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data, in particular where you are a child.
5.1 GDPR affords you with rights, which are summarised below. In order to assert any of these rights, you may contact the Data Protection Officer. 5.1.1 Right of confirmation – you have the right for confirmation as to whether your personal data is being processed 5.1.2 Right of access – you have the right to obtain free information about any of your personal data we hold, or have transferred to a third country, and a copy of that information. 5.1.3 Right to rectification – you have the right to have any inaccurate information held about you corrected. You have the right to add information to remedy any incomplete information we hold. 5.1.4 Right to erasure – you have the right to have your personal data erased where one of the statutory grounds applies, so long as the processing of that data is no longer necessary 5.1.5 Right to restrict processing – you have the right to restrict our processing of your personal data where a statutory reason applies 5.1.6 Right to data portability – you have the right to receive a copy of your personal data in a structured, commonly used and machine-readable format 5.1.7 Right to object – you have the right to object to our processing of your personal data 5.1.8 Automated decision making – you have the right not to be subject to a decision based on automated processing, including profiling 5.1.9 Right to withdraw consent – where the basis of our processing your data is based on consent, you have the right to withdraw that consent 5.1.10 Right to complain – you have the right to complain to the Information Commissioner’s Office about our processing of your data. The contact details for the ICO are available at www.ico.org.uk
6. Where necessary or required we share personal data with third parties. Examples of this include: 6.1.1 Credit or debit card payments which will be collected by our payment processor; 6.1.2 A third-party or successor organisation as part of a reconstruction or transfer of our statutory powers; 6.1.3 Third parties to whom we have delegated some of our functions including communicating with you others for the purposes of providing news updates and statutory notifications (amongst other things). 6.1.4 Third party companies for the purpose of outsourcing essential communications; 6.1.5 Where we are under a duty to disclose or share your personal data in order to comply with any legal obligation (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime); 6.1.6 With third-party organisations to allow them to maintain accurate records in respect of the title ‘architect’, where we consider it would be in the public interest to do so; 6.1.7 To protect the rights, property, or safety of Tudor Agencies Limited, our Site’s users, or any other third parties. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction; 6.1.8 With contracted service providers who are employed to assist us in the delivery of our statutory obligations under the Architects Act 1997; 6.1.9 With third-party IT companies employed to provide data storage services; 6.1.10 With current, past or prospective employers 6.2 Where information is shared with a processor, that information will be securely transferred, and the data processor contractually and legally obliged to maintain it securely, and only use it for the purposes intended
Retention of data
7.1 Personal data will only be held for a period where there remains a legitimate purpose for its retention. After the expiration of that period, the data will be securely deleted.
Information automatically collected from your computer
9.1 We cannot be responsible for the privacy policies and practices of websites that are not operated by us, even if you access them via a site operated by us. We recommend that you check the policy of each site you visit and contact its owner or operator if you have any concerns or questions. 9.2 In addition, if you browsed to this website from a third party website, we cannot be responsible for the privacy policies and practices of the owners or operators of that third party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
Transferring your information outside of Europe
11.1 You may not transfer any of your rights under this privacy notice to another person. We may transfer our rights under this privacy notice where we reasonably believe that your rights will not be affected. 11.2 If any court or competent authority finds that any provision of this privacy notice (or part of any provision) is invalid, illegal or unenforceable, that part or provision will, to the extent required, be deemed to be deleted, and that validity and enforceability of the other provisions of this privacy notice will not be affected.